Schools
Manage admissions, attendance, fees and parent communication for every class — from nursery to Grade 12.
- Online admission enquiry → seat allotment
- Parent app + WhatsApp fee reminders
- Exam & report card automation
- Transport, hostel & library
✦ Solutions by Institute
Built for Every
Built for Every
Education Institute.
Whether you run a K-12 school, a degree college, a multi-campus university or a coaching centre — HelloBotz adapts to your unique admission workflow and scale.
Tailored per institute
Scales with you
Board-ready
500+ Institutes served
12+ Years combined exp.
42% Avg. conversion lift
24/7 AI admissions support
Who We Serve
Four Types. One Platform.
Each institute type gets a purpose-built setup — with the modules, flows and workflows that fit its admission journey.
Colleges
Handle high-volume enquiry funnels across courses, streams and semesters — without losing a single lead.
- Course-wise enquiry routing
- Counsellor team inbox + handoff
- Scholarship & fee-cycle automation
- Semester exam & result workflows
Universities
Manage multiple campuses, faculties and admission cycles from a single centralised dashboard.
- Multi-campus, multi-faculty structure
- Central + decentralised control
- Unified student record system
- Advanced analytics for leadership
Coaching Institutes
Convert demo class enquiries into enrolments with automated follow-ups, batch updates and fee cycles.
- Demo class booking & reminders
- Batch-wise student & fee handling
- Test series & result automation
- Referral & scholarship campaigns
Common Student Journey
One Journey. Every Institute.
However different your institute is, the student journey is the same — from first enquiry to final admission. HelloBotz automates every step.
- Multi-channel lead capture from every source
- AI qualification & instant responses
- Counsellor handoff with full context
- Demo / counselling scheduling & reminders
- Fee collection + document collection automation
- Post-admission onboarding & alumni engagement
Student Journey
Fully automated · 24/7
Live
Lead Captured
Website, WhatsApp, Instagram, Facebook, Telegram
Instant
AI Qualified
Course interest, city, eligibility, budget
Hot / Warm tag
Counsellor Assigned
Route to the right counsellor with full context
Within 5 min
Demo / Counselling
Slot booked, reminders sent, feedback collected
Auto-scheduled
Admission Confirmed
Fee, documents & onboarding all automated
Won
What You Get
Everything, Ready Out of the Box.
Whatever your institute type — the core is the same. Configurable to your exact workflow.
AI Chatbot
24/7 admission enquiries
Omnichannel Inbox
All channels, one view
Lead Scoring
AI grades every lead
Admission CRM
Pipeline from enquiry to fee
Education ERP
Attendance, exams, fees
Campaign Automation
Batch updates & drips
Parent & Staff App
Two apps, one platform
Analytics
Real-time funnels & reports
Verified Leads
Qualified student leads
Feature Comparison
What Fits Where.
A quick at-a-glance comparison across all four institute types.
Feature
Schools
Colleges
Universities
Coaching
AI Chatbot & Lead Capture
Omnichannel Inbox
Admission CRM
Fee Management
Exam & Report Automation
Parent / Student App
Transport & GPS
Hostel Management
Multi-Campus Support
Library & Inventory
Scholarship Automation
Demo Class Workflow
Verified Leads
Advanced Analytics
How Onboarding Works
Live in 2–4 Weeks. Not Months.
Our team handles everything — from data migration to training your counsellors.
01
Discover
Understand your admission workflow & pain points
02
Configure
Set up modules, flows, AI & channels for you
03
Migrate
Move your existing data, leads & records
04
Train & Go Live
Train your team, run parallel, launch
Why HelloBotz
Purpose-Built for Indian Education.
We didn't adapt a business tool. HelloBotz was designed from day one around the realities of Indian schools, colleges and coaching institutes.
- CBSE, ICSE & State board templates
- Hindi, Gujarati & English AI support
- UPI + WhatsApp-first workflows
- Multi-campus & multi-faculty ready
- Dedicated onboarding & training
- 24×7 support for critical issues
FAQ
Solutions — Questions Answered
Will this work for my institute size?
Yes. HelloBotz scales from a single-branch coaching centre to multi-campus universities. You only pay for what you use and expand modules as you grow.
Do you support CBSE / ICSE / State?
Yes. We ship with templates for CBSE, ICSE and all State boards — report cards, marksheets and compliance reports included.
Can multiple campuses use one system?
Absolutely. Our multi-campus architecture gives central leadership a unified dashboard while each campus retains its own admins and workflows.
Can parents and students use mobile?
Yes. Dedicated Parent and Student apps show attendance, fees, results, notices, homework and more — with WhatsApp alerts for critical updates.
Is training included?
Yes. Onboarding includes live training for admins, counsellors, teachers and accountants — plus video tutorials and docs.
What about migration from our old system?
Our team migrates your existing student records, fees, staff data and leads — with verification before go-live.
How long until we go live?
Typical setup is 2–4 weeks depending on size and modules. Our team runs a parallel test week before full rollout.
Do you offer support after go-live?
Yes. Every plan includes a dedicated success manager, WhatsApp support and 24×7 help for critical issues.
✦ Tailored per institute
No credit card required · Live in 2–4 weeks · Dedicated onboarding
Ready to Automate Your Admissions?
See HelloBotz running on your own institute's data — with a free personalised demo tailored to your workflow.