Analytics
Real-time funnel insight — sources, response times, stage-by-stage conversion across every channel.
✦ Intelligence Platform
Turn Every Conversation
Turn Every Conversation
Into Measurable Insight.
Analytics, AI-powered lead scoring, a trained AI assistant and counsellor reports — so you know exactly which leads convert, which counsellors perform, and where the funnel leaks.
Real-time analytics
AI lead scoring
Counsellor reports
100% Funnel visibility
5Score bands auto-tagged
42% Higher conversion
12+ Ready reports
Core Capabilities
Four Layers of Intelligence.
From raw data to actionable insight — every layer of your admission funnel, quantified.
Lead Scoring
AI grades every lead as Hot, Warm or Cold based on intent, engagement and course fit — so counsellors focus on the right prospects.
AI Assistant
Trained on your data. Summarises conversations, drafts replies, predicts intent — and helps counsellors close faster.
Reports
Daily, weekly, monthly — counsellor performance, source ROI, course-wise demand, drop-off points and more.
Analytics
Know Exactly What's Working.
Real-time dashboards show which channels bring the best leads, which counsellors convert fastest, and which campaigns actually drive admissions.
- Channel-wise lead & conversion breakdown
- Source ROI across every campaign
- Response time & follow-up tracking
- Stage-by-stage funnel drop-off
- Course-wise demand heatmap
- City & region level trends
Leads1,284+12%
Converted184+24%
Avg. Reply5m
Drop-off18−3%
Weekly Lead Velocity
Lead Scoring
Let AI Tell You Who's Ready.
Every lead graded Hot, Warm or Cold — based on intent, engagement and course fit.
AI Lead Scoring
Live · Updated in real time
95 Hot
R
Rahul Sharma
BBA · Ahmedabad · Asked for fees
96
P
Priya Patel
MBA · Vadodara · Booked counselling
88
A
Arjun Mehta
BCA · Surat · Browsed 3 courses
64
S
Sneha Verma
B.Com · Rajkot · 1 reply only
38
K
Karan Joshi
Unknown · Cold · No response
18
🧠
Counsellor AI AssistantSummarise · Draft · Predict
Online
AI Summary
"Rahul is a high-intent BBA lead. Asked about fees, hostel and scholarships. Ready for counselling. Suggested next step: call within 30 minutes."
AI Draft Reply
"Hi Rahul! 👋 Thanks for your interest in BBA. Fees start at ₹45,000/year with EMI options, hostel is available and scholarship eligibility applies based on your 12th %. Shall I book a counselling slot for you today?"
Summarise
Draft Reply
Predict Intent
Score Lead
AI Assistant
An AI That Works Alongside Your Team.
Trained on your institute's data, the AI Assistant helps counsellors move faster — summarising conversations, drafting replies, predicting intent and scoring every lead.
- One-line summaries of long conversations
- Smart reply drafts in your tone of voice
- Intent prediction: ready / warm / cold
- Automatic lead scoring with reasons
- Suggested next best action per lead
- Trained on your courses, fees, batches
Reports
Every Report You'll Ever Need.
Daily, weekly or monthly — exportable, shareable, actionable.
Lead Source Report
Where your best leads come from
Counsellor Performance
Response time & conversion
Funnel Report
Stage-by-stage drop-off analysis
Course Demand
Course-wise enquiry heatmap
City & Region
Location-wise lead trends
Campaign ROI
Spend vs. admissions per campaign
Response Time Report
Speed of every counsellor reply
Channel Report
WhatsApp vs. IG vs. FB vs. TG
Lead Scoring Report
Hot / Warm / Cold distribution
Missed Lead Report
Recovered & pending leads
Admission Report
Confirmed admissions & trends
Custom Reports
Build your own in minutes
Funnel Intelligence
See Exactly Where Leads Drop Off.
The funnel that shows you the truth — stage by stage, hour by hour.
Captured
1,284 leads
1,284
Engaged
Following up
842
Qualified
Score ≥ 60
486
Counselling
Booked slot
184
Admission
Converted 🎓
72
Why HelloBotz Intelligence
Decisions Powered by Data. Not Guesswork.
Most institutes rely on spreadsheets and gut feeling. HelloBotz Intelligence replaces that with real-time analytics, AI scoring and reports that leadership actually uses.
- Unified data across every channel
- Real-time dashboards, no stale exports
- AI trained specifically on education
- Leadership-ready reports & summaries
- Integration with your existing CRM
- Team accountability built in
FAQ
Intelligence — Questions Answered
How is lead scoring calculated?
Our AI scores each lead from 0–100 based on intent signals (fees asked, counselling requested), engagement (replies, responses), course fit and channel behaviour. Score bands update in real time.
Can I build custom reports?
Yes. The reporting engine lets you build custom reports by combining filters — channel, counsellor, course, city, date range — in minutes.
Is the AI trained on my data?
Yes. The AI Assistant is trained specifically on your courses, fees, batches, FAQ and past conversations — so its summaries and drafts sound like your team.
Can I export reports?
Absolutely. Every report is exportable as PDF or CSV and can be scheduled to email automatically daily, weekly or monthly.
Does it work with my existing CRM?
Yes. We support integrations with popular CRMs and can build custom API connections for your existing systems.
How fast is the data updated?
Real-time. Every conversation, reply, score change and stage move is reflected in dashboards within seconds.
Can counsellors see their own reports?
Yes. Role-based access lets counsellors see their own performance while managers see team-wide dashboards.
Is historical data migrated?
Yes. Our onboarding team migrates your existing lead and CRM data so reporting is accurate from day one.
✦ Start in minutes
No credit card required · Setup in 3–7 days · Cancel anytime
Ready to Run Admissions on Real Data?
See HelloBotz Intelligence working on your own leads, channels and courses — with a free personalised demo.